Terms-conditions
TERMS AND CONDITIONS FOR FRAPA PARTICIPATION
1. General
By accessing or using FRAPA’s services you are bound by the following Terms and Conditions.
Should you do not agree with any part of the following terms you are not able to become a participant. FRAPA is administered from Naarden, the Netherlands. If our services are accessed from a location outside of the Netherlands, you are responsible for complying with local laws.
2. FRAPA participant
Being a FRAPA participant provides access to, and discounts on, all of FRAPA’s services, advices and communication.
We distinguish 3 types of participants:
- Companies
- Groups
- Sponsors
– Companies; 3 types of membership namely small, medium, large, depending on the amount of full time employees (fte). A holding or conglomerate of companies is defined as ‘a company’.
– Groups ( for foundations/agency’s/ trade organisations). In case an organisation represents other companies and or organisations (agency, trade organisations etc), these companies are automatically a FRAPA participant.
– Sponsor. Every company can become a sponsor (as well). Companies > 500 fte are seen as sponsors.
3. Services and resources provided:
As a FRAPA participant you will be entitled to use all the following services as listed in the participant overview www.frapa.org.
4. Becoming a FRAPA Participator
Participation is available to all companies or groups worldwide compliant with Dutch and EU Trade law and international sanction regulations. Applicants must be at least 18 years of age and legally able to enter into a binding contract. Your application must -upon request- be accompanied by your registration number secured at your own national Chamber of Commerce/Company Register.
If your company has been convicted for an infringement in the past, you can only become a participant after due evaluation by the FRAPA Management Board. The FRAPA Management Board reserves the right to refuse a participation to any company and shall explain in writing the background of its decision. It is not possible to appeal.
5. FRAPA goals
By becoming a FRAPA participant, you agree to adhere to the organisation’s fundamental tenets as established in the articles of the foundation and the Code of Conduct
6. Duration participation
Your participation has a length of one year starting at the date of registration. The participation for Groups and Company participants is renewed automatically each year for an additional year. Sponsors participation is per year and renewed upon agreement.
7. Change of address or contact information
Change of address and changes in the contact information must be communicated to us as promptly as possible. FRAPA cannot be held responsible for any damage related directly or indirectly if these changes are conveyed too late or have not been communicated at all.
8. Standard conditions re: payment of participation fee
Your annual fee must be paid in advance. Any international banking costs are at the participants expense. You will receive an invoice annually. Payments are to be remitted within four weeks.
9. Amount of participation fee
The company pays a fee on the basis of the amount of full time employees. Upon request you are obliged to send a copy of employees listed to [email protected]. FRAPA retains the right to control this information and request at its own initiative. FRAPA has the right to adjust the participation fee in reverse if the listed employees do not correspond with the information as provided when becoming a participant. Any possible costs this may entail will be at the participants expense.
10. Adjustments to the FRAPA annual fee or terms and condition
FRAPA Management Board has the right to adjust the fee scales and/or terms and conditions of FRAPA participation each year as of January 1st. Changes will be communicated via the website.
11.Terminating participation
If you wish to terminate your participation , please inform us of such in writing and include your participation number. Please send it via registered mail to FRAPA at Gooimeer 4-15, 1411 DC Naarden, The Netherlands or via email to [email protected], including your digital signature.
We must be in receipt of your termination request two months prior to the renewal date of the participation. If you send us your notification later you will remain a participant for the next year.
12.Overdue participation payments
FRAPA will send you notices for due payments. FRAPA has the right to charge the legal rate of interest in the case of overdue payment. In addition we will charge you any collection costs incurred.
Any and all advantages linked to the participation will expire until you have paid in full. In the meantime, we retain the right to temporarily refuse you access to all FRAPA services.
If you are behind in your payments for a period exceeding three months, we have the right to terminate your participation. The outstanding amount owed to FRAPA remains payable.
13. Participation and FRS
Registered formats as a participant via our Format Registration System are valid as long as the company is a participant. If the participant wishes to terminate the FRAPA participation the format registrations will be valid three years after the termination date of the participation.
If you would like to renew your format as a non participant you pay the FRS fee for non participants.
In the case payments for participation are overdue three months after the first invoice for participation, we are entitled to remove the format registration from the system. FRAPA can not be hold responsible by the participant or any third party for any damage, direct or indirect, related.
The Format Registration System Terms & Conditions apply to all registrations.
14. Legal disputes
Possible legal disputes and conflicts, including payments overdue, will be decided according to the laws of the country in which FRAPA is registered.
15.Personal data & Privacy
In the context of its services, FRAPA records your personal information when you sign up for FRAPA participation. We will delete all contact information three years after you resigned according to our privacy statement which is compliant to the privacy legislation in force. Our privacy statement can be found at www.frapa.org.
16.Mergers and takeovers
Should your company merge with another company, be acquired by another company or otherwise undergo a change in structure or legal statutes, the FRAPA participation will be transferred to the new organizational/corporate form and the rights and obligations associated with the participation will remain.
FRAPA 2020– November 2020 – Management Board FRAPA
Terms and conditions frs
TERMS AND CONDITIONS FOR THE FRAPA FORMAT REGISTRATION SYSTEM (FRS)
1. The Service
The FRAPA Format Registration System (hereinafter referred to as “The FRS”) is an online system whereby you are able to register your television format. Your format will be held in a digital database. Registration is at your sole responsibility.
FRAPA participants are entitled to register formats, receive proof of their registration, upload changes to their registered formats and upload unlimited video material. Access is provided via your own personal password.
Non-participants are entitled to register formats and receive proof of registration. If non participants would like to receive a copy of the format registered an administration fee of 75 euro for every formats is requested.
2. General
Registration of formats with the FRS is at your sole responsibility. Registration with the FRS is not a guarantee of copyright protection, nor a substitute for legal advice, but a potential aid for legal protection.
FRAPA cannot be held responsible for the content or quality of the registration nor of the quality of your password.
FRAPA is headquartered in Naarden, the Netherlands and therefore subject to Dutch law. If this service is accessed from a location outside of the Netherlands, you are responsible for complying with local laws.
3. Registering Your Format
Formats are registered via a form on the FRAPA website (www.frapa.org). Price and options of the service for participants and non participants are published at the website of FRAPA and defined by the Management Board.
4. Duration of Registration non FRAPA participants
After you have registered a format and the payment has been received by the FRAPA administration you will receive an invoice and a certificate confirming your registration. The date of your certificate is the date of registration. If you do not pay the registration fee within one month after registration we will remove the registration automatically.
The description of the format and or format bible including all attached documents or material will be saved within the FRS for 3 years as off the date of confirmation of your registration. Prior to the end of this period (three months before) the format right owner will receive a notice as to whether you would like to extend your registration with a period of three years. We will use the contact information as listed in our files and provided by the company. Should the registration not be extended, or if FRAPA does not receive an answer to the notification within three months, the registration will be removed and deleted. The notification of removal and deletion will be send to the email address which is connected to the registration and/or the membership.
5. Duration of Registration FRAPA participants
After you have registered a format you will receive a certificate confirming your registration. The date of your certificate is the date of registration.
The description of the format and or format bible including all attached documents or material will be saved within the FRS as long as you are a participant. If you should end your FRAPA participation – without participation fee due- your format will be kept in our files 3 years as off the date of the expiration of the participation. Prior to the end of this period (three months before) the format right owner will receive a notice as to whether you would like to extend your registration with a period of three years. We will use the contact information as listed in our files and provided by the company. Should the registration not be extended, or if FRAPA does not receive an answer to the notification within three months, the registration will be removed and deleted. The notification of removal and deletion will be send to the email address which is connected to the registration and/or the membership.
It is not possible to register a format when the participation fee is due.
In the case of a participant not paying the participation fee within the defined period as defined by the Terms and Conditions of Participation, FRAPA is entitled to delete and remove the format registration. FRAPA can not be held responsible for any damage to the company or foundation or any third party, direct or indirect.
6. Removal of Registration
FRAPA reserves the right to remove any registered formats if registration fees or participation fees are not being paid for after three months of the first payment notification.
7. Confidentiality
Formats within the FRS are stored within a secure, digital environment that meets the appropriate level for this service. Besides the company who has registered the format, access to the FRS database has been granted to a limited and registered number of individuals appointed by the Management Board of FRAPA and is only allowed for ICT maintenance or financial administrative purposes by parties and entities who are legally connected via a contract or agreement. Individuals have signed a confidentiality statement. All of those who have been provided with access to the system have signed a non-disclosure agreement stating they are not in any way permitted to comment or provide information regarding the content of the format to individuals other than the format owner.
8. Responsibility and liability
The FRAPA Management Board or any other legal body as defined in the Articles can not be hold liable or responsible for any kind of damage, direct or indirect toward participant, registrants or any third party. Registration is at the sole responsibility of the registrant. The format owner is responsible for the quality of the password.
9. Definition format ‘owner’ in The FRS as a non participant
The owner of the registration in the FRS is the company that registered the format identified via the email address of the registrant. The owner of the registration in the FRS is the company, not the person.
If for any reason the owner should lose the FRS certificate, only the company, identified by the person which name is mentioned in the registration is able to request a copy however only via the email address provided. If this person is no longer working within the company and/or the email address has been changed, only the owner or CEO of the company can request a copy.
In the case the company needs to hand over a legal file which proves that the person requesting to receive a copy of the certificate is the official representative of the company. FRAPA can charge a fee for administration up to 75 euro for every request for a copy of the certificate or the format that has been registered. We strongly recommend that the CEO or any other person appointed by the CEO via an approved email address registers the format in the FRS system to avoid extra administration.
10. Definition format ‘owner’ in The FRS as a FRAPA participant
The owner of the registration in the FRS is the company that registered the format identified via the email address of the participant. The owner of the registration in the FRS is the company, not the person.
If for any reason the owner should lose the FRS certificate, only the company, identified by the person which name is mentioned in the registration as a participant is able to request a copy however only via the email address provided. If this person is no longer working within the company and/or the email address has been changed, only the owner or CEO of the company can request a copy.
In the case the company needs to hand over a legal file which proves that the person requesting to receive a copy of the certificate is the official representative of the company. FRAPA can charge a fee for administration up to 75 euro for every request for a copy of the certificate or the format that has been registered. We strongly recommend that the CEO or any other person appointed by the CEO via an approved email address registers as a participant in the FRS system to avoid extra administration.
DISCLAIMER FRS
FRAPA cannot be held responsible for whatever form of damage to individuals, goods or services. You are deemed solely responsible for the registration of your formats with the FRS and for the digital access to your already registered formats.
Approved by the Management Board FRAPA, November 2020 Naarden, FRAPA/FRS, [email protected]